design of HR processes using the lean production methodology and in accordance with best practices, as well as internal and external benchmarking;
improving the efficiency of HR processes using HR analytics;
implementation of the HR SSC model: full support from the development of the conceptual model and business case to the development of the target organizational, process and service models of the HR SSC and their implementation support.
HR function automation services
development of functional requirements for automation and robotization of HR processes and support for their implementation;
implementation of electronic HR document management.
Services on developing/changing remuneration systems, including long-term remuneration
development and amendment of the remuneration system of the organization as a whole or for certain categories of employees: senior executives, employees of sales departments, etc.;
development from scratch and assistance with the implementation of long-term incentive programs depending on the set goals, including in accordance with the requirements of Bank of Russia Instruction No. 154-I;
finalizing/revising the existing long-term incentive program to relaunch it for various reasons in order and to take into account the latest trends in long-term employee motivation, as well as the current state and goals of the company;
grading of positions;
benchmarking of the amount and structure of personnel remuneration;
analysis and improvement of the effectiveness of the company’s employee benefits package.
Support services for long-term remuneration programs
updating information materials for participants in long-term remuneration programs in connection with changes in applicable legislation (tax, currency, etc.);
holding seminars, training sessions or personal consultations for employees on completing tax returns in connection with participation in long-term remuneration programs;
interaction with administrators of long-term remuneration programs on various aspects of their work;
independent assessment of the remuneration system for compliance with the requirements of Bank of Russia Instruction No. 154-I.
Diagnostic assessment of the HR function and payroll calculation function for compliance with applicable laws
diagnostic assessment of internal regulatory documents governing employment relations and employee remuneration in terms of compliance with effective Russian labor, tax and other applicable laws;
diagnostic assessment of source HR documentation on personnel and the company as a whole in terms of compliance with the effective Russian labor law and the company’s internal regulatory documents;
diagnostic assessment of compliance with requirements on personal data processing;
diagnostic assessment of compliance with OHS requirements;
analysis of the methodology and correctness of calculating various types of accruals and withholdings in salaries, including their compliance with the company’s internal regulatory documents;
analysis of the methodology and correctness of calculating taxes and payroll contributions in terms of their compliance with the requirements of tax laws; checking the correctness and timeliness of payment of taxes and payroll contributions;
review of the quality and timeliness of reporting on taxes and payroll contributions to the state authorities;
diagnostic assessment of compliance with the requirements of Russian migration laws.
HR analysis services during M&A
HR due diligence for companies planning to sell or buy a business;
assistance in planning the transition from the existing HR management system to the target one, as well as support in the staff integration process after the transaction.
Services on transferring employees to remote work
analysis of the application of distance and combined distance (remote) working conditions in terms of labor and tax laws;
preparation of draft HR documents to document the transfer of an employee to distance or combined distance (remote) working conditions, including a template of the supplementary agreement to the employment contract and the addendum to the existing one/separate internal regulatory document governing distance/combined working conditions.
Services to support personnel relocation to Russia and abroad
support for employers:
comparative analysis of jurisdictions based on the set goals; o analysis of options for employment structuring in the host country;
assistance in determining the competitive level of salary and the relocation package;
assistance with the development/update/adaptation of the company’s internal policies in connection with the relocation of personnel to another country, payroll issues in the host country;
analysis of possible options for maintaining retirement benefits for employees in their home country, taking into account the chosen employment structure;
support for employees:
provision of information on the key requirements of migration laws for legitimate stay in the host country;
provision of information on individuals’ responsibilities and restrictions imposed by currency laws; o provision of information on the taxation of employment income and income from the sale of property;
supporting employees in their request to the relevant authorities to maintain retirement benefits in their home country;
information support for employees on key relocation issues, including cultural and general aspects of living in the host country.
Services to assist in the settlement of the dismissal of employees in connection with staff reduction, liquidation of the company or its transition to a “sleeping” mode:
analysis of the personnel composition in accordance with the company’s staffing table and the personal files of employees with whom employment relations are to be terminated (the uniqueness of the employee’s position, the existence of grounds for classifying the employees as protected categories of employees and the prerogative right to retain a job for a specific employee of the company) in order to determine the most acceptable option for terminating employment relations;
preparation of draft HR documents to document the termination of employment relations in accordance with the selected option (combination of options);
holding negotiations with company employees on the upcoming dismissal and organizing the signing on their part of the necessary HR documents for termination of employment relations.
Other HR and tax advisory services
advising on employment structuring from the point of view of Russian labor, migration and tax law;
consulting (including in the form of webinars, training seminars) on issues of hiring and dismissal of employees, payment of salaries, provision of compensation and benefits, their taxation from the payroll, etc.;
development of non-binding internal regulatory documents governing employment relations and remuneration of employees (e.g. Regulations on Bonuses, Regulations on Secondment of Employees, Regulations on the Provision of a Corporate Mobile Phone, Regulations on Remote Work, etc.), or revision of existing documents, including a template of an employment contract/supplementary agreement for company employees;
adaptation in the host jurisdiction of the parent company’s policies and regulations governing labor relations and remuneration of employees;
restoration of missing documents related to the calculation of salaries, taxes and payroll contributions, HR administration, etc.;
reconciliation of settlements on taxes and payroll contributions with the supervisory authorities/funds;
assistance in conducting audits of the company by supervisory authorities/funds, in particular, communication with state authorities/funds on issues arising during audits;
diagnostic assessment of corporate culture, development of proposals on changes to the company’s incentive programs;
organization of training sessions, seminars, workshops, focus groups on HR processes, methodologies and approaches;
assistance in conducting reference visits to companies facing HR issues similar to yours.
Contact
Please contact us by completing the feedback form at the link below (in the Type of inquiry field, select Request for proposal)